Information for European Union Residents
This notice provides additional information for visitors from the European Economic Area (EEA), United Kingdom, and Switzerland regarding data protection under the General Data Protection Regulation (GDPR) and equivalent legislation.
Polar Hawk acts as the data controller for personal information collected through this website. Our contact details are:
Polar Hawk
2847 Green Valley Road
Portland, OR 97205
United States
[email protected]
We process your personal data under the following legal bases:
When you submit an inquiry form or subscribe to communications, you provide consent for us to process your information for the stated purposes. You may withdraw consent at any time by contacting us.
We may process data based on our legitimate business interests, such as improving our website and services, provided these interests do not override your fundamental rights and freedoms.
We may process data when required to comply with legal obligations applicable to our business.
As a data subject under GDPR, you have the following rights:
You have the right to request a copy of the personal data we hold about you. We will provide this information free of charge within one month of your request.
You have the right to request correction of any inaccurate personal data we hold about you, as well as completion of incomplete data.
You have the right to request deletion of your personal data in certain circumstances, including when the data is no longer necessary for the purposes for which it was collected.
You have the right to request restriction of processing of your personal data in certain circumstances, such as when you contest the accuracy of the data.
You have the right to receive your personal data in a structured, commonly used, machine-readable format and to transmit that data to another controller.
You have the right to object to processing of your personal data in certain circumstances, including processing based on legitimate interests or for direct marketing purposes.
You have the right not to be subject to decisions based solely on automated processing that produce legal or similarly significant effects. We do not currently engage in such automated decision-making.
As our business is located in the United States, personal data collected from EEA residents may be transferred to and processed in the United States. When we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission.
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected. Inquiry data is typically retained for 24 months. You may request earlier deletion by exercising your right to erasure.
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit and access controls for data storage systems.
To exercise any of your rights under GDPR, please contact us at [email protected]. We may need to verify your identity before processing your request. We will respond to valid requests within one month, though this period may be extended by two additional months for complex requests.
If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local supervisory authority. For EEA residents, you can find your supervisory authority at the European Data Protection Board website.
We may update this GDPR notice from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this notice periodically.